Automating Batch Scanning for Schools’ Artwork
Overview
Our client needed a custom software solution to streamline the batch scanning of artwork produced in schools. Using a mix of flatbed scanners and DSLR cameras, they wanted a system that could capture, process, and organize images automatically—all triggered by a simple USB button press.
The goal was to create a plug-and-play system that could work with various scanning devices, ensuring flexibility and future-proofing as hardware changed over time.
The Challenge
Handling large volumes of artwork efficiently meant overcoming several key challenges:
📸 Multi-Device Compatibility – The software needed to work with different DSLR cameras and flatbed scanners, ensuring flexibility in device selection.
🔄 Automated Workflow – Each artwork had two sides that needed scanning. The system had to:
Scan the back of the artwork (which contained a QR code).
Extract information from the QR code to generate a file name.
Scan the front of the artwork and automatically save both images using the QR-coded name.
🖥️ Seamless User Interaction – Instead of complex manual input, the scanning process needed to be triggered with a simple USB button press.
📂 Organized Storage – Images had to be saved in predefined folders, named dynamically based on QR code data for easy retrieval.
The Solution
To meet these needs, we developed a Windows-based application that integrates with DSLR cameras and flatbed scanners, providing a fully automated batch-scanning process.
🔹 Plug-and-Play Design – Works with multiple scanning devices using TWAIN and WIA standards, allowing for easy hardware swaps in the future.
🔹 QR Code Processing – Extracts key information from QR codes to automatically name and organize files.
🔹 USB Button Integration – Operators simply press a USB-connected button, and the system handles everything else: scanning, processing, and saving.
🔹 High-Quality Imaging – Captures images in .JPG format at 300DPI, ensuring sharp and detailed artwork reproduction.
🔹 Automated File Management – No manual file handling—each artwork is saved instantly in the correct location based on its QR code.
The Result
Our client now has a fast, efficient, and scalable solution for digitizing and managing school artwork. By reducing manual effort and eliminating errors in file naming and storage, the system has dramatically improved workflow efficiency while maintaining high-quality image capture.
At Quaytech, we specialize in tailored automation solutions that simplify complex processes. If your business needs custom scanning, imaging, or workflow automation, we’re here to help! 🚀